The idea of starting a new embroidery business is fun and exciting but have you really thought about the business end of setting up your business? When you first think about starting your new embroidery business, you are excited because now you are going to do something that you love to do, day in and day out! The thought of this is very exciting, but before you really dive into this new embroidery business, you need to stop and think about the business end of this exciting new business! The business end or I should say the bookkeeping end, is one of the most important parts and the only part that is going to help guide you in growing your business.
For most embroiderers or those that start any type of decorating apparel business, that is the farthest thing from their mind! They only think about being able to provide a lot of people with their unique embroidered or decorated apparel products. Most embroiderers are born creators, not bookkeepers, but unfortunately, it is part of owning a business and is a very necessary part of the business that you must stay on top of.
When Should I Start Setting Up My Bookkeeping Records?
This needs to be done in the planning stages of your new embroidery business. You need to be keeping records from the very onset of creating your new embroidery business.
- How much are you spending in the preparation?
- Do you have a license and legal fees that you are paying out in the setting up of your new embroidery business?
- Are you asking an accountant for advice on setting up your business? If not, then you need to be actively looking for an accountant to help you set up your business properly right at the beginning.
Accounting Tools That I Have Found To Be Very Helpful!
I have been in the embroidery business for almost 40 years and I have used many tools and have developed many systems that made a huge difference in my business. One of the most time-saving tools that I have found was QuickBooks. I started using QuickBooks many years ago, but I have since developed my own way of using QuickBooks and have since created a program around QuickBooks for other embroiderers. This same system that I created, Embroidery Business Bookkeeping System, and have used for many years helps me to know at all times:
- Exactly how much work I have in-house.
- Which department within my embroidery business is making money.
- Exactly which department or service is not making any money and it helps me make the right decisions as to whether or not to keep that particular service or remove it from my business.
Simple Steps For Setting Up Your Business Accounting Records
- Organize all of your information
- Set Up Your Chart of Accounts
- Import all of your Vendors
- Import all of your Customers
- Add your Price List for Services
- Add your Price List for Products
- Create Classes (Optional)
With my new Embroidery Business Bookkeeping System, I show you how to create a chart of accounts that set your business up in the right departments to make it easy and you can instantly see what is happening in your business. Once your QuickBooks is set up using my system, you can save a lot of time and know where you are at all times in your business. This system will help you increase your cash flow because you can collect money faster and easier when you follow the system.
- When you receive an order, you log it into your system with Pricing and all of the information about the job.
- Once the job is completed, you can instantly create your invoice.
- You send this invoice immediately to your customer instructing him or her that their order is ready for pickup and make sure to have the right amount of cash, check or a credit card with them in order to be able to pick up their order.
- At the end of each day, you will run a report to see what jobs are still in-house.
- At the end of each week, you can create your schedule for the next week based on all jobs that are still in-house.
- This makes it easier to schedule all new jobs that are brought in during the next week and you will know immediately where you can add rush jobs.
Obviously, there is a lot more to this system, but these are the basic steps that will help you bring in cash a lot quicker and with less hassle. Following this system, makes accounting a lot easier, and saves a lot of time, especially if you are a small home-based embroiderer and are doing all of the jobs yourself.
I have found that the easiest version of invoicing software for me is QuickBooks Online. I love the fact that it is always updated and I do not have to worry about my invoices getting to my customer on time. I can check on a job even when I am in the field because it is online and not on my desktop.
Check out my system, Embroidery Business Bookkeeping System today! You will be so glad that you did!
Discover The Secrets To Using My Personal Embroidery Design Templates System!
Do you have an Embroidery Design Templates System created? If not, it is time to get that process started. Creating basic design setups can be very simple and can be done is just a few minutes rather than taking up a lot of time. Creating basic design set ups eats up a lot of production time that needs to be focused on straight machine production.
I created my own personal embroidery design template system that I would like to share with you. Many times, I can create my basic embroidery designs in seconds instead of minutes. This is all because I have my design templates all created using my basic fonts, settings and layouts. These are the same basics fonts and layouts that I have created to use as my selling tools. This saves a lot of time when I am working with my customers and then I have templates all made that that follows the same numbering system and it makes it very easy and time saving as I am creating my basic designs. This creates my personal Embroidery Design Templates System.
I have worked with very large companies lately that have to operate using only templates in order to save time and be consistent in all of their design created and production output.
Think about the questions that I have presented here. Think long and hard when you are answering any of them. If you have to answer YES to any of them, then you need your own Personal Embroidery Design Templates System.
- Do you spend hours on a single embroidery design?
- Do you continuously have to create embroidery design sew outs?
- Do you spend more time on design set up than you do on your actual embroidery?
- Do your designs sew out the same on all types of fabrics?
- Do your standard embroidery lettering designs take more than a couple of minutes to set up?
- Do you waste a lot of time with customers helping them to decide which lettering style to use for their design?
- Do you have specific embroidery design layouts for your customers to choose from?
- Do you know how to make adjustments to your recipes to create timesaving templates?
I am having a very informative embroidery training that is going to go through the basics of my Personal Embroidery Design Templates System. Once you have your own system created, you are going to save hours of design setup time each and every week and you will be able to increase your production time by more than you can imagine.
You will discover why you need to learn how to create Templates and how they will help you to create designs that will sew better, look better, save you a huge block of time and make your whole life embroidery life easier!!!
Join me on September 28th at 8 PM Eastern and Discover The Secrets To Using My Personal Embroidery Design Templates System!
Always sew out your embroidery design out on a scrap piece of fabric that is very much like the one that you are going to be sewing on for your embroidery order. Make sure that you have it hooped properly, taut in the hoop with no flagging. Use the proper type and amount of backing for the design and fabric. Do not stretch your fabric and make sure that you are sewing on the grain of the fabric and not against the grain
When you are sewing out a design for the first time, you need to take the time to watch it while it is sewing. Print out your worksheet from your design software and use it to follow along as you sew out the design. Slow your machine down very slow if you start having issues. This way you follow it stitch by stitch and you will see the problems as you are sewing it out.
Make notes on your worksheet about the design as you sew out your embroidery design.
- Are any locks or tie ends missing?
- Is it sewing more than one stitch in the same location?
- Where exactly did the thread break?
- Did the thread fray or break clean?
- Is the lettering easy to read?
- Is the inside of the letters open?
- Do all of the letters line up on the same line?
- Does the design run trouble free?
- Are there any unnecessary trims?
- Is the pathing correct so that it runs smoothly without jumps?
- Are there are any holes in the fabric around the lettering and inside of the centers of the lettering?
- Do you have good thread coverage?
- Would this same design work with a dark contrast of fabric and thread?
If the issues do involve the design, you can then talk intelligently to the digitizer and tell him or her how the design is reacting and what you see happening. This makes it easier for the digitizer to solve the issue if, in fact, it is a design problem. The main thing is that if you always sew out your embroidery design on the same like find fabric, you will know exactly what it looks like and what adjustments need to be made.
Join us for our Free Embroidery Training each month!
Do you get frustrated when your embroidery design does not look good when you sew it out? It can be very frustrating when you sew out a new design and it is not working the way that youwant it to? Where do you start in finding out what the issue is?
The first thought when you have an issue is to blame the digitizer. Sometimes this is valid, but there are times when the issues are caused by other factors such as improper hooping, wrong thread or needle, wrong backing, no topping and even running the machine too fast! The machines today are built to run faster than they really should run and when you purchase your machine that is a huge selling point. You can sew it at 1400 stitches per minutes all day long!
I have not seen too many embroidery machines that you can consistently sew out your garments that fast and have great quality embroidery. Your registration is not the same when you run it too fast. For higher quality work, slow it down a bit. Some machines will run very well at 850 or 900 stitches per minute, some will run a little faster, but the average is about 750-800 stitches per minute. Many older machines will need to be run at 600 to 650 stitches per minute. Here is a perfect example of what can happen if the machine is sewing too fast. This wasbrought in to me by one of my students that was not happy with the way that his design looked when he sewed it out. All we did was to slow down the machine.
Before you blame the digitizer, sew out your design and sew it more than once. As you sew out your design, have your design sheet in hand and place marks on it where each issue occurs. If the issues are with the design, you will have the same problem in the same spot consistently each time you run the design. If the issues are in other areas of the design as you run it, it is time to investigate other issues that could be happening.
Sign up for our Free Embroidery Training. This will help you grow your embroidery business.