To expedite your checking in process, create a Log In Form and check list for your employee to use when they are logging in the orders for your embroidery business. Logging in the orders is very important in order to keep complete control of your production process and know exactly what you have in house at all times.
By creating a check list, you can speed up the process and make sure that each step of the logging process is complete and there are no missing pieces within your system.
The check list should include the following:
- Date order was placed
- Customers Name
- Customer PO number
- Job Name or Number
- Quantity of Items in order
- Description of goods ‚Äìshirts, caps, jacket, etc.
- Date Due
- Other information that is necessary for the nature of your business
As the order is being checked in, it should be the responsibility of the employee to make sure that all of the information on the Log In Form is complete and the order is ready to be placed into process. If one piece of the information is missing, the employee should contact the customer to obtain the missing information. The packing slip that was received with the goods must match the PO from the customer.
This Log In Form is then placed into a 3 ring binder for quick reference. Should it be entered into the computer, absolutely, if you have a system for entering in all of your orders. I have found that having a printed log in form available to view at all times is a simple way to see what you have in house, ready for production at all times.
Whether your order has been input into the computer on a Log In form or written in by hand on the Log In form, a printed copy is very important. When your order is shipped, a line can be drawn through the Customer order on your Log In form to signify that it has been shipped or picked up. This is an easy way to check and see if the order is still in house or has been shipped.
Using a simple system and creating a check list for logging in your orders will help to organize your paper work flow and the production process. You can download the Embroidery Log In Form that I have used for my embroidery business or you can create your own.
The Embroidery Coach